DDWW is a California LLC that was created and currently operates with the idea of delivering competitively priced open source solutions to workflow and process integration in diverse and inter-dependent business settings
DDWW was first created in February 15, 2001 with Matthew Avalos as the sole-proprietor and only company officer. The firm later organized as an LLC on Jan 6, 2002. On November 1, 2006 DDWW moved its business operations from its original address in Monrovia, CA to its current address in Los Angeles, but still uses the Monrovia address for incidental office services.
DDWW contracts have undergone an LAUSD initiated audit of its last major contract by an independent CPA, which resulted in no findings of contract non-compliance.
Peace of Mind
When you select a firm, you are selecting the sum of experience that firm has to offer. When you select Data Driven Web Works you will have the confidence that is borne of the success we’ve enjoyed on the District’s behalf. DDWW has never failed to provide consultants that exceed the task demanded of them.
Tailored to the Your Needs
Furthermore, when you select Data Driven Web Works you will not be asked to sift through resumes of persons unfamiliar to our firm. You can be sure that our candidates will be well-qualified and many have experience with the LAUSD already. Selecting such individuals helps the District to avoid disruption.
Specializing in Internet Architecture
We specialize in providing web development, web mastery, database management personnel, creative teams with the goal of integrating disparate workgroups throughout the district. We have a team of business analysts that excel in delineating your business processes, which is usually the critical element that is required for a successful application.
Familiarity with FIS Development Cycles
Because DDWW is focused solely on District Information Technology projects, it is quite easy to point to projects related to the scope of work. Each of the development models mentioned in the RFP R-08013 is a familiar concept. The following is just one example of how the firm has helped the District using these methods.
Re-engineering, Migration and Conversion
We offer re-engineering solutions for your legacy applications on open platforms that have minimal or no documentation. We can port your legacy applications across platforms, languages and versions thereby enhancing their functionality and effectiveness.
Business Intelligence and Data Warehouses
Several DDWW associates have 10 or more years of experience designing Star schemas, implementing those using Oracle databases and loading data using ETL tools like Informatica. We have extensive experience developing business intelligence reports, cubes etc. using Cognos and Oracle toolsets. We have a Software Development Life Cycle methodology (SLDC) that ensures rapid development and deployment of multi-terabyte Data Warehouses.
Methodology and Quality
We offer a full life cycle development methodology that is especially tailored to your requirement. The methodology addresses critical issues like Project Communication, Change Control, Development and Documentation Standards, Project Management, Reviews, Risk Assessment and Management and Configuration Control. We believe that quality performance is providing service that goes beyond expectations.
We consistently deliver expert solutions on time and within budget so you can concentrate on your core business, building and maintaining schools.
A Life Cycle Example
Following the example is a listing of similar projects to those described in section two of the District’s proposal.
The RFP/RFQ Management Application (RRMA)
Yes, the very application which was used to download R-08013 was designed and built by our people. The RFP/RFQ Management Application (RRMA) development began as a series of interviews with Facilities Contracts employees. The main feature requested was an email subscription service that would send notifications to interested bidders immediately upon the upload of the RFP/RFQ. This was a request from the Branch Director. Upon further interviews it developed into a “wish list” and expanded feature set including the following:
The process in place before RRMA was a manual one so it was easy to recognize the deficiencies to it such as:
- Bidders can subscribe to receive notifications based on interests
- If a bidder downloads an RFP/RFQ document they will automatically receive notifications about documents directly related to it such as addenda or questions and answers documents
- A disclaimer form would have to be acknowledged and agreed to before a bidder could download a document for the first time
A Specifications Document was created with features above in mind and addressed the deficiencies described. RRMS was designed as a custom application that uses “File Storage” as a backend. File Storage is one of the core Open ACS packages and is the most popular and robust applications in our core portfolio. Also, this new RRMS package would depend on the ACS Messaging package to create notifications.
Once a preliminary version of the RRMS was developed a meeting was scheduled with FCS. Usually, an application demonstration occurs before 1-3 people but in this case it was very dramatic and exciting as it took place in a large conference room in front of the entire staff of FCS. There were more than 30 people in this standing room only presentation. We were able to get a lot of feedback in this forum. Some of the additional features requested were:
- Prospective bidders were urged to check the FSD Website daily to see if there were any new offerings.
- The employee at Facilities Contract Services (FCS) would usually finish a document after normal work hours and would need to get it posted to www.laschools.org before the webmaster would leave. This process demanded two people and delayed prospective bidders from knowing about the RFP/RFQ.
- Phone lines were kept busy by those firms trying to find out when an RFP would be posted and also by FCS employees calling preferred bidders to see if their contact person had received the RFP/RFQ document
- Companies which specialize in selling RFP/RFQ documents as a third party would make the documents available to prospective bidders but would not make supplemental documents available such as addenda or questions and answers which resulted in qualified bidders incorrectly submitting or submitting incomplete proposals
The features were added and the project was finalized after a plan of implementation was drafted and accepted.
- Firm name would be entered upon downloading to eliminate or reduce the hours of verifying that the document was downloaded by specific firms (an exasperating task before the advent of this application)
- Show the status of the RFP/RFQ as well as whether the submittal deadline was Extended
- Show more information about who downloaded the document
RRMS is a true success which can be measured in man-hours saved, larger numbers of bidders, and increased efficiency in the bidding process. This was presented as an example of a typical life-cycle and the evolution of an application.
Below is a list of applications which Data Driven Web Works LLC candidates have created.
Event Registration Module
Small Business Program needed a method of online registration for their many events so they could prepare properly for them. Also they wanted to be able to download lists of registrant information including firm information. This system was created and expanded to service Labor Compliance as well and keep track of Labor Compliance Certified firms and to have lookups for contractors to check their status.
School Information Panel
Commercial Off-the-Shelf (COTS) Applications such as Maximo (“FIS-AWMS”) are an integral part of the FIS application portfolio. It’s the intention of the Existing Facilities Branch to make this the central warehouse for all data related to projects, payroll, service calls, organizational structure, etc. The Existing Facilities Branch is committed to providing information contained in FIS-AWMS to Principals, Plant Managers, CPM, LDFD, and ASFD, etc., the cost of licenses is prohibitive. Therefore Kevin Quinn developed the School Information Panel to give access to the service call data within FIS-AWMS using the one license that the website is allowed. This saves the District thousands of dollars in license costs.
Meeting Tracker Application
Lead successful implementation and rollout of Community Outreach meeting database that helps reduce resources to track and compile meeting information. The rollout involved constant client communication and development of PLSQL data migration scripts. Upon successful migration of approximately 19,000 records Community Outreach management was pleased with the result and support provided during and after the migration/rollout process.
Enhancement Highlights on Current Systems
DSA Web Scraper Application
Bid Walk Registration
DDWW has been at the forefront in providing resources in the development of the Financial Integrated Reporting System, (FIRS) at LAUSD. The main theme of this effort is to have a centralized Oracle warehouse with daily feeds from disparate LAUSD databases including IFS, PIC, Expedition and Primavera from which reporting modules can be built using ArsDigita Web-ware as a basis.
This firm has designed and implemented major portions of the web interface to the daily updates into Oracle from IFS. This includes
- Ledger drilldowns by Funding, Object, Phase, and Vendor.
- Ledger/Phase drilldown by Sub-Projects, Jobs, Vendors, and Direct-Expenses
- Expedition Phase/Cost-Code drilldown.
- Primavera reporting.
DDWW has had an invaluable impact on the problem of information management for the Labor Compliance Department. The Certified Payroll Module was created collaboratively with LAUSD personnel. Several prototype modules were specified, designed and created within a 2 month period, and the application was deployed at first to a limited audience, and now covers the majority of contractors that generate Certified Payrolls. The Certified Payroll module collects third party payroll data for the purpose of generating and reporting their certified payrolls. This is a first steps towards paperless accounting of contractor payroll for Labor Compliance and includes Prevailing Wage Auditing, Prevailing Wage Compliance, Contractor Withholdings. Data collected is periodically used in other departments at LAUSD including OSHA Compliance, and Small Business Enterprise Department.
DDWW has been working with FIS to build a district wide site asset database. LAUSD Enterprise Asset Profiler (LEAP) is an interactive tool that monitors the feed from IFS via FIRS. This allows comprehensive reporting of assets independent of the organizational funding associated with that site. The site database created was used in the AHERA module for the tracking of projects on a building and room basis as is required by the California’s AHERA statute. This is an asbestos management application used by the AHERA section of the Asbestos Technical Unit. LEAP is used as an index for the Vault Requester Module, which has allowed easier district access to building and plot architectural plans.
Currently DDWW has consultants assigned to LAUSD working on strategic implementation of web-development integrations from enterprise systems. These include the current integration of the Asset Work Management System, (AWMS) into a web environment, Labor Compliance, Owner Assessment Summary, LAUSD Enterprise Asset Management (LEAP), FileNet integration of school building plans (Vault-FileNet interface), OAR Scheduling Tool web interface to Primavera P3, and other critical construction application developments.
The “Vault” is a centralized resource within LAUSD responsible for maintaining and disseminating site plot and building architectural drawings for the entire district. The Vault Requestor Module is an online tool to facilitate the process of tracking, requesting, duplicating, and checking in and out hard copies of the drawing plans. DDWW resources were responsible for the inception, production and delivery of this resource which is now being integrated with FileNet to complete the delivery automation.
P3 Scheduling Tool
DDWW was part of the JAD team used to create the online P3 Scheduling tool, which gives the Owner Authorized Representatives (OARs) and project principles ownership of their respective scheduling data. This was accomplished by creating a web interface in OpenACS and defining a daily upload and download protocol with P3. DDWW personnel was responsible for creating several generations of interface prototypes, while getting feedback from the P3 staff and project principles, and ultimately deploying the application to construction design, construction management, JOC and PD manager
Creating the FSD Website (www.laschools.org)
DDWW was one of the principle architects in the development of the FIS website www.laschools.org. The firm was involved in its original design and implementation including REDHAT installation and AOLServer configuration and programming. It is built on the Oracle Database which has become the district-wide standard and is now used extensively throughout.